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What does it mean for an Association to be "in good standing"?
For an Association to be "in good standing" it means they have submitted all annual forms and fees to OFHSA, and are therefore covered by OFHSA's liability insurance. When an Association is not in good standing, it is ineligible for OFHSA's liability insurance, ineligible to vote at the OFHSA Annual Meeting, cannot be a member of a Home and School Council, and cannot conduct any Association business/activities (including financial activity, fundraising, or holding meetings).
How do Associations stay in good standing?
Every year Associations must send the following forms and fees to OFHSA by September 30th:
executive contact info
membership list and full contact info for all paid members
tentative meeting schedule
current, approved operating budget
Association cheque for member fees and annual insurance fee
annual financial verification (by October 31)
All documents are submitted through a form on the OFHSA website. An Association cheque for all fees is mailed to the OFHSA office in Hamilton. Examples of the required documents are shown below.
Member Info
Member Info
Executive contact info is entered directly into the submission form. A link to the file for filling out membership info is also found in the submission form.
Approved Operating Budget
Approved Operating Budget
Your members vote to approve the operating budget for the current school year before submitting your documents by September 30. A copy of this approved budget is submitted through the OFHSA form. Changes can be made through the year when necessary by a member motioning to make the change, and a vote by the membership to approve the change.
Annual Financial Statement and Verification
Annual Financial Statement and Verification
Each association must produce a year-end financial statement, and have it verified. The person doing the verification will need to see all of the financial records to compare them to the year-end statement.
Once the records have been checked, the person doing the verification writes "verified by" and signs the year-end statement.
A copy of the signed verified financial statement, and accompanying letter (you can use the sample found in our association resources page, or on the OFHSA website), must be uploaded through the OFHSA form by October 31st annually.
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